This Rental Agreement - made and entered into as of the date last set forth below, by and between The Tahoe Tallac Association (TTA), a non-profit organization and ____________________________________ (renter(s)).

Whereas, renter desires to rent the facility from The Tahoe Tallac Association on the terms and conditions set forth herein and the TTA is willing to rent the facilities on such terms and conditions.

NOW, THEREFORE, in consideration of the mutual promises set forth herein, and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as set forth below.

1. Facilities: Event: Date: Rate:
   TTA shall make the Valhalla Grand Hall available for purposes of a Wedding and Reception, (the event).
   Upon execution of the Agreement and payment of the required deposit, the Valhalla Grand Hall shall be reserved for Renter on the Date of ____________________ Times: _________________ at a Rate of: ______________
   
   
2. Deposits - Booking deposits are required to confirm your date and must be sent back with this signed agreement within 14 days of the date contract was generated.
   a. A non-refundable booking deposit of $1,000.00
   b. A refundable $500.00 damage/cleaning deposit is required secure your date.
   c. An additional refundable cleaning deposit is required if renter uses catering company not on the TTA approved vendor list (see item #13).
   
   
3. Final payment - It is understood that the renters shall pay the full rental amount 60 days prior to the scheduled event date. Sixty days prior to the event, all deposits and monies collected except for cleaning, are non-refundable.
   
   
4. Cancellations - Should you choose to cancel your event, the booking fee is non-refundable.
   a. However, you may transfer to an alternate date within one year if desired.
   b. Cleaning deposit will be refunded within two weeks of cancellation.
   c. Cancellations or change of date must be in writing.
   
   
5. Liability Insurance
   a. Renter shall obtain general liability insurance covering the day of the event in the minimum amount of one million dollars in a form and amount satisfactory to TTA. A certificate of insurance and a policy endorsement naming TTA as an additional insured on the policy shall be provided to TTA at last three business days before the day of the event. Event day insurance may be available through www.wedsafe.com or renter’s insurance broker or agent.
   b. All Vendors working at Valhalla shall carry and maintain in full force and effect while working at Valhalla workers compensation insurance, general liability insurance and policy endorsement naming TTA as an additional insured showing the required insurance is in place.
   c. Notwithstanding the requirement for such insurance, the vendor shall be required to also hold harmless, indemnify, and defend TTA, to the maximum extent allowed by law, from any and all liability arising from Vendors’ use of Valhalla, including the payment of TTA’s reasonable attorney’s fees and costs incurred in defense of any actual or alleged liability.
   
   RULES
   
   
6. Use of Property - Rental of the site includes the use of the entire inside of the Grand Hall, kitchen, bridal changing room, restrooms, grooms room and the outside porch areas.
   a. No events may take place or are allowed to be set up on the lawn area.
   b. Use of the property is available from 7:00 am to 12:00 midnight. All festivities including amplified music must conclude no later than 10:00 pm.
   c. The capacity of the building is 140 persons maximum; however wedding groups are limited to 100 people maximum plus catering staff and other vendors inside the building including the porch areas. This is to ensure appropriate group flow.
   d. In accordance with the State Fire Marshall restriction, the Upstairs balcony capacity is not to exceed 40 persons, 20 persons per side. Amounts exceeding the maximum person count are prohibited.
   e. Due to fire and safety codes and limitations set by Forest Service regulations, the above rules are strictly enforced and may be subject to change.
   
   
7. Open Flame - No cooking is allowed on the porch area. Buffet lines are allowed.
   a. Catering Companies are not allowed to cook on the lawn area.
   b. All Catering companies must be self contained with hot boxes or have the ability to prepare and cook meals within self contained kitchen/trailers.
   c. Kitchen trailers/vendors are allowed to park in the designated parking lot only.
   d. The use of propane heaters inside the building or outside on the deck is prohibited.
   e. Fire extinguishers are placed by the main door, upstairs and back door. All vendors are required to have knowledge of use.
   *If your vendor is not on our “preferred vendor list” please have them contact our office.
   
   
8. Fireplace -The main fireplace is used to be for ambiance only. It is not intended to provide heat.
   a. The TTA will determine at anytime if the fire is too big and reserves the right to extinguish the fire.
   b. Renters or Guests may not build/add firewood/paper at anytime. The TTA staff will provide this service.
   c. All firewood/starter logs will be provided by the renter and not by TTA.
   d. Use of the small fireplace inside the building and the small fireplace located outside on the deck is prohibited.
   
   
9. Parking/Shuttle requirements - Parking is limited to the Valhalla Parking lot only.
   a. Parking is not allowed off asphalt, on bike trails, in the circle drive in front of main building, or on the one lane road that is considered a fire lane and must be kept clear at all times except for loading and unloading of items.
   b. Groups are allowed 10 parking spaces. The remainder of the spaces will be used for staff and vendors.
   c. For parties over 50 people shuttle transportation is required.
   
   
10. Smoking - Vendors, staff and guests must follow the smoking policy.
    a. No smoking is allowed inside the building or on the deck areas. Smoking is only allowed in the designated smoking area on the lawn area and in the front of the building close to the road.
    b. Smoking materials may not be distributed to guests inside the building or out on the porch.
    
    IF THE FOREST SERVICE, CITY, COUNTY OR OTHER LOCAL JURISDICTION HAS ISSUED A FIRE RESTRICTION ORDER FOR OUR AREA, Smoking may be allowed within a designated area and all cigarette butts will be removed.
    
    
11. Rehearsals - Wedding rehearsals may be scheduled prior to the event at a cost of $100 for one (1) hour and is based on availability. Minister, pastor and/or wedding planner must be present.
    
    
12. Pets - No pets of any kind are allowed at Valhalla. Service dogs are excluded.
    
    VENDOR POLICIES
    
    Due to the historic and sensitive nature of the Valhalla Grand Hall, vendors are required to sign off on our “Vendor Agreement Policy “required by the TTA and the USFS to help protect and preserve this historic building. Once a vendor has signed off, they will be kept in our files for the season and are not required to sign off on every event they do with Valhalla. If your chosen vendor has not signed this policy please have them contact us prior to being booked by you.
    
    The renter is fully responsible for non-approved vendors regarding clean up, garbage removal, conduct and damage or excessive cleaning for TTA staff. Renter will be solely responsible and may be charged and/or lose all claim to refundable cleaning deposit.
    
    If any vendor that renter has chosen who was on the TTA list but violated the policies during the season, Renter will be notified and if chooses to continue with vendor will be considered a non-approved vendor.
    
    The TTA and the USDFS is not responsible for any vendors, approved or not, for fulfilling contracts, obligations, refunds, or conduct. Please make sure to read each vendor contract carefully and that they have fulfilled the requirements to work at the Valhalla Grand Hall.
    
    
13. Preferred Catering Vendors - Catering vendors on Valhalla’s list have agreed to terms and conditions of protecting and preserving the historic site.
    a. If client is using a catering company not on our preferred list, and does not agree to sign the “vendor policy” an additional refundable cleaning/damage deposit of $1,000.00 will be required by the renter.
    b. The $1,000.00 cleaning/damage deposit will be refunded within two weeks if the Hall passes inspection at the end of the event and is cleared by our TTA representative.
    
    
14. Deliveries and Pickup - Unless client is using TTA approved rental vendors, all rental items and vendor equipment must be removed at the end of the event.
    a. The fire lane directly in front of the building may be used for loading and unloading
    b. Keys must be left in vehicles at all times while in the loading zone in case of emergencies.
    c. Loading and unloading is restricted to 15 minutes.
    
    
15. Noise Level - Amplified music must be maintained at a reasonable volume and is only allowed inside the building.
    a. TTA staff or USFS are authorized to lower sound provided by Band or DJ if deemed too loud.
    
    
16. Alcohol Consumption
    a. Vendor’s staff may not consume alcoholic beverages while on the property during an event.
    b. Legal drinking age in the state of California is 21 years old.
    c. Bar Staff and TTA staff is authorized to close the bar down if alcohol consumption becomes a dangerous situation and is the cause of damage to the property.
    
    
17. Cleaning Procedures – Due to previous bear problems in our area, cleaning up after each event is critical to protecting Valhalla from wildlife damage.
    a. Vendors/Renters may use sinks to dispose of water-based organic liquids and food juices only (no oils). There are no garbage disposals. The facility's stove, oven, refrigerator and microwave may not be used.
    b. All garbage must be removed from property. Bear proof garbage containers are available.
    c. *Caterers* are required to wipe down / mop up all areas where food had been present.
    **see vendor policy for complete closing procedures**
    
    
18. Decorations - All Decorations must be approved by the TTA staff.
    a. No tape (exception Shurtape), nails or staples can be used on building surfaces. Wire, Floral wire, non-stick tape are allowed. Hanging from cup hooks is mandatory.
    b. Candles may only be used cautiously in the fireplace hearth area only. If using candles, dripless candles are mandatory, must be stationary and enclosed in non-flammable containers. Battery operated tea lights are recommended.
    c. No rice, confetti, birdseed, potpourri, glitter or any substance of that nature. Rose petals may only be used for decorating purposes on tables only, and must be cleaned up entirely at the end of the event.
    d. Rose or any flower petals may not be used on the floor even if a floor runner is used.
    
    
19. It is understood and agreed that should your group fail to adhere to all rules, policies and conform to the proper use of the building, the Tahoe Tallac Association may, at its discretion, terminate this agreement and require the renting parties to vacate the building (during the event if necessary), forfeiting any and all fees and monies.
    
    
20. TTA is not held liability for events not being held due to uncontrollable circumstances or acts of God.
    
    
21. TTA is bound by the policy and rules enforce by the USDA Forest Service and maybe are subject to change at any time.

I/We have read and understood this agreement and the policies it contains. I understand that if I/We or any of the guests or vendors at the event does not comply with this agreement or the policies the event may be immediately terminated by TTA, in its sole discretion, and/or all deposits made retained by TTA. I understand and agree that, in addition, I/we will be responsible and liable to TTA for any costs exceeding the amount of the retained deposit.

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Renter(s)                                                             Date

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TTA Signature                                                      Date